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Human Resources Specialist, Payroll

February 17, 2020 1:09 PM | Anonymous member (Administrator)

GreyStone Power Corporation

Job Title:                     Human Resources Specialist, Payroll

Organization:              Human Resources

Reports To:                 Manager, Human Resources

Effective Date:            January 2020

Job Summary

Handles payroll entry and verification of payroll entry on a bi-weekly basis.  Handles payroll follow up such as the processing of check requests for benefits, child support, garnishments, and other post payroll reporting.  Acts as the receptionist for the HR department and supports the HR Specialist – Employment with interview scheduling and reference checks on non-payroll weeks.  Assists Manager, Human Resources on special projects as assigned.

Key Responsibilities

  • ·         Handles bi-weekly pay changes including, but not limited to, taxes, benefits, etc.
  • ·         Handles bi-weekly reconciliation of gross/net wages, state, federal, FICA, and Medicare taxes, as well as section 125 benefits and 401(k)/457(b).
  • ·         Works closely with the Benefits Administrator on bi-weekly payroll process and quarterly and annual tax filings, including comprehensive review of payroll state and federal tax returns and draft W-2s.  Handles upload of W2 information to NRECA and other regulatory agencies.
  • ·         Assists Manager, Human Resources with completion of salary surveys and employment verification requests from third parties.
  • ·         Handles the administration of garnishments, including coordinating with affected employee, Accounting Department, and garnishors, as necessary.
  • ·         Handles the processing of all earnings, tax, deduction, and benefit changes to ensure accuracy of employee W-2s.
  • ·         Serves as a resource to employees on any payroll related questions, including paid time off, catastrophic illness leave, or disability pay, tax inquiries, as well as providing assistance with Employee Self Service.
  • ·         Handles the administration of the taxable benefits (company owned vehicles – transportation (quarterly), insurance tax over 50k) on a bi-weekly basis.
  • ·         Assists with payroll and timesheet audit activities.
  • ·         Ensures all payroll transactions are processed accurately and timely.
  • ·         Reconciles payroll prior to final transmission and validates reports.
  • ·         Assists the Benefits & Payroll Administrator with annual online open enrollment.
  • ·         Coordinates with Benefits & Payroll Administrator, HR Specialist – Employment, and Manager, Human Resources, on items related to benefits, including employee changes, new hire set up, terminations, invoice processing, and vendor payments.  Serves as regular back up to Benefits & Payroll Administrator and cross training partner.
  • ·         Assists with coordination with benefit providers on invoice or payment issues, as needed.
  • ·         May assist with preparation and distribution of compensation and benefit information for reporting to benefit providers and other agencies (auditors, government agencies, etc.).
  • ·         Provides general administrative support to HR Department, including, but not limited, to greeting department visitors, answering phones, assisting with department office flow (gatekeeper), preparing correspondence, scheduling meetings, and maintaining office supplies.
  • ·         Assists HR Specialist – Employment on non-payroll weeks with scheduling interviews, reference checks, scheduling DOT and pre-employment physicals and other tasks as requested.
  • ·         Responsible for scanning all new hire and termination files into electronic files as well as all post payroll paperwork.
  • ·         Oversees the HR department file maintenance and storage (physical and electronic) and ensures that process documentation is kept current.
  • ·         Other projects and assignments as requested by the Manager, Human Resources, and/or VP, Corporate Services.

Required Education, Knowledge, Skills and Abilities

·         Bachelor’s degree in business administration, accounting, or related area.

·         Five or more years of experience in payroll.

·         Prior HRMS experience required (Sage HRMS preferred).

  • ·         Prior experience producing payrolls with in-house payroll systems.

·         Certified Payroll Professional preferred.

·         Working knowledge of basic accounting principles and best payroll practices.

·         Strong computer skills with proficiency in Microsoft Office products.  High level proficiency with EXCEL is preferred.

  • Prior experience as generalist in Human Resources environment/department preferred.
  • Effective problem solving skills, self-starter, and the ability to work well with others and with minimal supervision.
  • Exceptional verbal and written communication skills; able to interact professionally with employees at all levels.
  • Highly efficient and able to operate under immense pressure; able to manage multiple deadlines well; proven ability to initiate, plan, organize, monitor, and report on several projects simultaneously.
  • Ability to manage sensitive and confidential information and apply discretion in the handling of that information.

Physical Demands

Talking, sitting, seeing, hearing, and typing.  This job is typically performed in an office environment but will require minimal travel a few times annually to training meetings or conferences.

Supervisory Responsibility


Essential Demand or Condition and Position Specifics

  • ·         Sitting: Continually sits at work station
  • ·         Standing: Frequently stands to greet members and work counter/window
  • ·         Walking: Frequently walks to greet members and work counter/window
  • ·         Driving: Occasionally may be required to drive to offsite networking meeting or other seminars, workshops, etc.
  • ·         Talking: Continuously uses speaking to communicate with members, co-workers and contractors while conducting work activities.  Talks with others face to face, telephone and via two-way radio.
  • ·         Hearing : Continuously uses hearing to communicate with coworkers, members, customers and vendors.  Occasionally uses hearing to operate or monitor equipment.
  • ·         Visual (include color perception): Frequently uses sight to complete tasks with computer, phone and paper.  Occasionally required to evaluate supplies or equipment readings based on colored lights or colored coding. 
  • ·         Lifting or Carries: Frequently lifts or carries materials weighing up to 10 lbs. Occasionally lifts or carries materials that weigh up to 40 lbs.
  • ·         Pushing or Pulling: Occasionally twists, pushes and pulls to file or retrieve documents.
  • ·         Bending or Stooping: Occasionally bends or stoops to file or retrieve documents.
  • ·         Kneeling, Squatting or Crawling: Occasionally kneels, squats or crawls to file or retrieve documents.
  • ·         Climbing or Balancing: Not at all
  • ·         Twisting or Reaching: Occasionally twists or reaches to file or retrieve documents.
  • ·         Gripping or Grasping: Frequently grip-grasps mail to open and sort or to operate office equipment.
  • ·         Fine Manipulation: Frequently uses hands to operate computer and office equipment
  • ·         Operating Controls: Not at all
  • ·         Other Physical Demands or Conditions: Occasional working in the community at Coop Events or Coop Business. 
  • ·         Exposure to Extreme Noise – PPE Demand: Not at all
  • ·         Exposure to Chemicals: Not at all
  • ·         Exposure to Temperature Extremes: Not at all
  • ·         Exposure to Slippery Conditions: Not at all
  • ·         Exposure to Electric Shock: Not at all
  • ·         Exposure to Open Heights: Not at all
  • ·         Exposure to Vehicular Traffic: Not at all
  • ·         Other Exposure Conditions: Not at all

Please apply online https://careers.greystonepower.com/careers/


The duties identified above cover the major responsibilities of this position.  These are not intended to cover each and every aspect of the position.  At times, the scope and responsibilities of any given position may change or be temporarily altered and the employee may be required to perform additional or different tasks.  The basic requirement of every position with GreyStone Power is to perform all tasks as assigned by the Supervisor.

NOTE:  All job specifications and applicant qualifications will be reviewed to assure compliance with the Americans with Disabilities Act.

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